Temporary Administrative Assistant

(Maternity Leave Coverage)

OVERVIEW 

We’re looking for an individual to train in the Administrative Assistant role to fill in during an upcoming maternity leave.  This role is temporary.

The Administrative Assistant’s role is to support the ministry effectiveness of our church. The ideal candidate has experience serving in an administrative role for a multi faceted organization. Because this position interfaces often with the church staff and the larger church body, a successful candidate must have a highly engaging and friendly personality.

RESPONSIBILITIES 

Financial

  • Finances

    • Pay monthly bills

    • Process expense reimbursement requests

    • Manage bank accounts

    • Process payroll

Church Wide Administration

    • Serve as receptionist screening and routing of incoming calls and visitors to the Church; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors

    • Prepare and produce weekly church bulletins and event signs

    • Maintain Church Calendar; including scheduling of ministry meetings/events and posting events on church website calendar, social media

    • Send out weekly Vine email

    • Monitor and maintain office supplies

    • Make order/run errands as needed to keep the church stocked of needed supplies

    • Check and distribute incoming mail

    • Attend ministry events as necessary

    • Attend all Staff meetings

    • Advertise church events

      • Website, phone app, social media, email. etc.

    • Process contact card and send out visitor letters

    • Oversee church management software (PCO)

REQUIREMENTS

  • Keen sense of organization.

  • Empathetic, caring telephone skills.

  • A working knowledge of standard office equipment (copiers, phone, computer, etc.).

  • Bachelor’s degree or equivalent experience.

  • At least 2 years of experience in an administrative role.

  • A growing Christian faith and character.

  • A commitment to the mission of the church.

  • Basic computer skills.

POSITION DETAILS 

Status

  • Temporary Employee

  • $15.00hr., hours TBD

VACATION, SICK & PERSONAL TIME

  • See Employee Handbook

Reports to

  • Lead Pastor

Date Revised

  • January 2019